Seamless HR Integration: Streamlining workforce enrolment with eCom's eNet Product Suite

Simplifying learner onboarding

Our LMS connects directly with your HR system, eliminating manual data entry and reducing administrative overhead. By integrating with leading HR platforms such as iTrent HR, we enable the automatic transfer of employee records into the LMS, ensuring that every new hire is seamlessly enrolled in relevant training programmes from day one.

Key data which can be transferred

• Employee information can be pulled through from the HR platform, automating provisioning of account with relevant information.
• Job role mapping can be set up to automatically enrol learners into the relevant training/programmes based on their role.
• Sending back training attainments to HR platform upon learner completion

Automated course assignments and progress tracking

With HR integration, training enrolment becomes effortless. Employees are automatically assigned the courses they need, whether for onboarding, compliance, or professional development via their job role assignment. Our system then tracks their progress, ensuring they complete required training within set deadlines.

Through our push-and-pull data synchronisation, we don’t just bring learners into the system and provision accounts and training - we also report training attainment back to the HR platform. Course completion statuses, assessment results, and certification attainment are pushed back into the HR system, keeping training records centralised and up to date.

6 benefits of HR integration, including course progress synchronisation:

1. Seamless account and learning provisioning
Automate creation of learner accounts and assigning training automatically, eliminating the need for duplicate data entry across multiple platforms. This reduces delays in learners accessing learning materials and ensures a smoother start to their learning journey

2. Reduced administrative burden
Enabling real-time synchronisation between your HR system and LMS frees up valuable time for HR staff and managers, reducing administrative overheads - allowing staff to be more efficient.

3. Enhanced compliance tracking
Ensures all learners are automatically enrolled and their progress accurately recorded on both platforms, which overall strengthens your organisational training compliance. This reduces compliance risks with manual transfer of learners.

4. Effortless staff onboarding
Enables HR teams to seamlessly onboard new employees into learning programmes without requiring LMS team intervention, streamlining the process and ensuring new starters receive essential training from day one.

5. Improved data accuracy and consistency
By automating the exchange of learner information, you reduce the risk of errors and inconsistencies between systems, providing confidence in the integrity of your training records and reporting.

6. Scalable learning management
Easily accommodate organisational growth by automating learner enrolment and training assignment, minimising additional staffing requirements to manage growth. This ensures that as your workforce expands, your learning programmes remain efficient and effective without additional administrative overhead.

Overcoming HR integration challenges

With extensive experience in HR integrations, we understand the challenges organisations face when automating their learning platforms. We’ve developed effective solutions to streamline processes, enhance efficiency, and help guide our customers around common integration challenges. Here are some examples.

1. Seamless account and learning provisioning
When staff leave the organisation, our integration ensures that their LMS accounts are automatically locked while preserving their learning records. This allows businesses to maintain compliance and retain training history for auditing purposes. We’ve heard from customers previously where HR integrations have not had this functionality which leads to active LMS accounts taking up license usage even after learners have left the organisation. We make sure this is catered for and that active learners, are aligned with active staff/workers.

2. Handling returning learners
Our LMS includes a "learner transfer" feature that enables seamless migration of training records when employees return. If a returning worker is issued a new employee ID, their previous learning achievements can be transferred to their new account, ensuring continuity in training records without duplication. Once again, this has been a communicated challenge with some of our customers previously whereby HR integrations end up generating new learner accounts and the learners are starting from scratch on their learning journey. This is catered for with our platform to ensure that previous learning history can be migrated to the learners new account.

Simplifying training administration

These are just some examples of challenges which eCom Learning Solutions can overcome with our HR integrations. We have successfully integrated our LMS with enterprise HR solutions such as iTrent HR, helping organisations simplify training administration and maintain compliance with ease. Whether it’s a large workforce or a growing team, our platforms ensures that HR and L&D teams can manage training efficiently, keeping employees engaged and compliant.

Want to find out more?

Interested in learning how our products can integrate with your HR system? Get in touch today to explore how we can streamline your workforce enrolment and training management.